The electronic client register of Sport Troops
Produced on 14.11.2017
Sport Troops Oy
Address: Mäntytie 23, 00270 Helsinki, Finland
Phone: +358 40 5750331
2. Person in charge
Phone: +358 40 5750331
3. Register Name
Sport Troops Oy’s Workplace & Corporate Fitness client register
4. Purpose and the legal basis for the registration
Sport Troops Oy offers workplace & corporate fitness services to the clients. The purpose of handling personal data is customer relationship management related to the fitness services. Collecting personal data enables the customers to electronically sign up and be identified at the events, such as exercise classes, organized by Sport Troops Oy. The register can be used to access control as well as data process requirements. The data is required in order for the company to obtain knowledge of the attendance before the class or event begins.
The client register data will be used for invoicing clients and general communication with clients. Sport Troops Oy entitled to complete surveys, compile statistics and reports for internal development processes. If the client approves, the personal data can be used to promote and advertise services and products offered by Sport Troops Oy.
Handling of the personal data is based on the approval given by the registered person. The handling is also necessary in order to execute the contract between the two parties.
5. Data content of the register
6. Information sources according to regulation
The data is being collected from the client when he or she registers himself/herself to become a user of the service at www.sporttroops.fi. The data is being collected when the client is reserving or using the online services. If needed, the data can be checked from the register that is publicly available.
7. Transmission of data according to regulation and the receivers of the personal data
The collected data will be used only internally at Sport Troops Oy and only to the purpose that it is collected for. Personal data will not be transmitted outside Sport Troops Oy, unless it is a data transmission based on law or data transmission needed for debt collecting of unpaid invoices. The data will not be transmitted outside European Union or European economic region.
8. Principles of register data protection
The client data is located in electronic format in the information system of Sport Troops Oy, which is only accessible by individuals in possession of a username and password. A username and password are only available for staff and technical experts. The information system is appropriately protected against external parties with firewalls and other technical protection mechanisms.
The client information can be printed. The manual documents will be stored at the business premises of Sport Troops Oy. The protection of the register is taken care of by advising that the physical register papers are always stored in locked spaces, such as lockers. The physical register papers are accessible to designated staff members only.
9. The preservation time of the personal client data
The personal data will only be preserved as long and to the extent that it is fully necessary to execute those purposes that the data is originally collected for.
10. The rights of the registered person
The person registered into the register has permission to know whether his or her personal data is or has being handled. Also, the registered person has permission to check his or her personal data kept in the register and require for changing or deleting his or her personal data.
The registered person has also permission to cancel the approval he or she has earlier given to Sport Troops Oy related to the collection of his or her personal data. This cancellation is valid on those parts of his or her personal data that is based on his or her approval.
The registered person has permission to require limitation of handling his or her personal data, or object the data handling in other ways. The registered person can request that the data delivered by himself or herself will be transmitted in computer data form based on Data Privacy edict.
All the requests listed above need to be delivered to the contact person of the register.
The registered person has permission to complain to control authorities, if the registered person feels that his or her personal data handling has not been executed according to law.
Cancellation of the approval, request to remove one’s personal data or executing other rights listed here can lead to a situation in which the services provided by Sport Troops Oy cannot be realized. This is the case if the data asked to be removed is essential condition to consume the services being offered.